Scheduling

Facility Use Request Form

Meetings are to be schedule through Karen Bryan at 402-3900 or This e-mail address is being protected from spambots. You need JavaScript enabled to view it  

 Meeting requests should include any items or services needed from the Facilities Department, including, but not limited to, chairs, tables, TV’s, projector screens; any special instructions or items needed.  Karen will enter the information in the scheduling software for Facilities use.  If the Facilities needs additional information, you may email both This e-mail address is being protected from spambots. You need JavaScript enabled to view it  and This e-mail address is being protected from spambots. You need JavaScript enabled to view it .  This will ensure that all staff is aware of meeting needs.

 It is essential to inform Karen of any changes or cancellations of meetings.  Your meeting IS NOT confirmed until you receive an email confirmation from Karen.  

All meetings will be posted.

Meetings should be completed by 8:45 pm as the building closes at 9pm.

NO meetings should be scheduled in the month of July.  All committees should be off for that month.

FACILITY SCHEDULING AND MEETING GUIDELINES

General Guidelines:

1. No Committee meetings/events will take place:

• In either the education center or church during scheduled Masses
• In either building during the month of July
• In the education center during school or religious education classes
• As determined by the Parish Administrator

1. Committees are responsible for giving at least one week notice of setup and audio/visual needs.    If audio/visual equipment is needed, a committee person must come in before the meeting to get instructions on use. 
2. St. Michael’s facility staff will setup and tear down tables and chairs in all meeting spaces in the church building and the education center, with the exception of the North and South Pods.
3. Committees are responsible for leaving the meeting space in the condition in which it was found.     Food and beverage are only allowed in non-carpeted meeting spaces, unless approved by the Parish Administrator.
4. Meetings must be completed by 9:00pm on weekdays and no later than 10:00pm on weekends, unless special permission is given.
5. Alcohol is never allowed at meetings if there is a function that has children in the building, such as evenings when there is Religious Education.    Special permission may be given by the Parish Administrator.

Spaces Available:

Church

There are four meeting spaces available in the basement of the church building.  All conference rooms have large white boards and will accommodate most audio/visual needs:

1. Father Porter Hall – our social hall.   This space will accommodate large group events. Full Kitchen Available 
 
2. St. Raphael Conference Room – smaller conference room to the North of Fr. Porter Hall.  
3. St. Gabriel Conference Room –  conference room under the Narthex on the north side.  
4. St. Uriel Conference Room – conference room under the Narthex on the south side.  It has a large flat screen television.    
5. St. Gabriel/St. Uriel  – the divider wall between these spaces can be opened creating a space that will accommodate 50-60 people seated at tables.

Education Center

1. North Pod, South Pod, Preschool Pod – these open areas are large enough to accommodate 15 to 25 people based on the location. 
2. Library – can accommodate 25-30 people seated at tables.

 Scheduling of Regular Meetings:

During the month of June, all regularly scheduled committee meetings for the months of August through June of the following school year will be finalized. 

 If your committee will meet on a regular schedule (ie – 2^nd Tuesday of every month), you need to submit your request to Karen Bryan by email at This e-mail address is being protected from spambots. You need JavaScript enabled to view it .   Please submit your request no later than June 1^st.   The final schedule will be emailed to you as confirmation of your meeting dates/location.

Other Meeting/Event Requests:

Committees may reserve a meeting/event space by completing the Facility Use Request form.  You may also email Karen Bryan at This e-mail address is being protected from spambots. You need JavaScript enabled to view it with all information requested on the form.  Your meeting is not finalized until you receive an email confirmation.

Committees are responsible for notifying Karen of any changes/cancellations to the schedule.    Cancellations do affect others (heating/cooling requirements, doors unlocked, staff setup time, possible use by another group, etc.) and we need to know!

Please contact Karen at 402-3944 with any questions.